A complex RFP - delivered in 8 weeks.
Vancouver Parks Board moved from a 1.5-year, 500-requirement tangle to a clear, vendor-ready RFP in just 8 weeks with Meira, yielding accurate pricing, fewer change orders, and a solution that fit.
The challenge
VPB’s first Safari-app RFP took a year and still missed key requirements, leading to inaccurate pricing and budget overrun.
A decade later, a new RFP ballooned to ~500 requirements and an estimated ~18 months to complete. Vendors struggled to parse what truly mattered, again risking poor pricing and fit.
Strategy
Meira acted as a solution-agnostic advisor with a 12-week cap—then beat it:
Ran targeted discovery with the right stakeholdersSplit must-haves vs. nice-to-haves; cut noise, kept outcomesTranslated business needs into clear, testable specs vendors could priceRequested standard flows from vendors and performed gap analysisDrove decisions, timelines, and accountability, delivering a precise, vendor-ready RFP in 8 weeks
Outcome
Three months end-to-end, with a vendor-ready RFP delivered in 8 weeks. Results included:
9.75x faster RFP creation vs. the prior effortClear, prioritized requirements → more accurate vendor pricingFewer change orders and smoother negotiationsTechnology selection that matched real needsStakeholder alignment and realistic timelines from day one
Ready to build
something that works?
We'll help you design the future, select the best-fit systems, and take it to completion.
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Who we help
Location
Suite 200, 1008 Homer St
Vancouver, BC V6B 0A3
Canada
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